We’re opening the position of a Project Coordinator to coordinate a team on various projects for our Customers that provide SaaS solutions that help companies to optimize their businesses. These solutions include business planning & execution, process automation, and optimization. The Customer’s platform leverages industry-leading Artificial Intelligence (AI) and Machine Learning (ML) for better predictions and prevention of disruptions across businesses.
Responsibilities:
- Coordinate cross-project activities to ensure alignment with the project goals
- Effectively communicate with team members, stakeholders, and Delivery Management
- Set up processes and frameworks to ensure smooth project execution, identifying and mitigating risks and issues
- Work closely with the Delivery Manager to help with the project execution; effectively communicate project status updates and risks
- Create and maintain issue logs, meeting minutes, meeting schedules, project summaries, and updates
- Develop, maintain, and execute the project management plan and keep other project documentation up to date
- Manage day-to-day operational aspects of a project and handle administrative duties as required
- Handle project budget and invoicing; ensure accurate time reporting
- Develop and deliver reports, including status updates and performance metrics
- Build and maintain high-performing teams by aligning skills with the project needs, fostering motivation, and addressing team concerns
Requirements:
- 1+ years of commercial experience in IT
- Experience with team/project coordination
- Knowledge of SDLC and project management methodologies (Agile, Waterfall) and tools (Jira, Trello, MS Project)
- Understanding of fundamental concepts of technologies, IT systems, and their components
- Understanding of stakeholder roles, influence mapping, and basic communication protocols
- Knowledge of task-tracking and scheduling methods, time reporting systems, and progress monitoring
- Experience in driving processes, performing managerial activities, and taking ownership of results
- Knowledge of full employee cycle (staffing processes, onboarding/offboarding, rotations, assignments, and releases)
- Experience of working with cross-functional teams that ensure a cooperative and supportive work environment
- Excellent communication skills and the ability to effectively communicate with stakeholders and team members
- Experience in setting up processes and frameworks to ensure smooth project execution; ability to identify and mitigate risks and issues
- English level – Upper-Intermediate or higher
Will be a plus:
- Experience in facilitating Agile ceremonies and continuously improving the Agile process
We offer:
- Remote-first work model with flexible working hours (we provide all equipment)
- Comfortable and fully equipped offices in Lviv and Rzeszów
- Competitive compensation with regular performance reviews
- 18 paid vacation days per year + all state holidays
- 12 days of paid sick leave per year without a medical certificate + extra paid leave for blood donation
- Medical insurance with an affordable family coverage option
- Mental health program which includes free and confidential consultations with a psychologist
- English, German, and Polish language courses
- Corporate subscription to learning platforms, regular meetups and webinars
- Friendly team that values accountability, innovation, teamwork, and customer satisfaction
- Inclusive environment where everyone feels valued and treated equally. We proudly partner with VeteranHub to support Ukrainian veterans
- We are committed to supporting Ukraine and actively participate in charity initiatives